Blog Post

Electronic Safety Management Systems and the Fight Against COVID-19

Staff writer • Apr 21, 2020
COVID-19 brought the whole world to a standstill. Overnight, companies had to invest in new technology to allow their employees to work remotely. Experts have many theories and speculations about the long-term impact this will have on the way business will be conducted after the pandemic. It is quite interesting that, amid every other threat we have faced this year (the potential 3rd world war, Australian forest fires, water scarcity, etc.) it is a Health and Safety issue that ultimately brought the world to its knees.

In the coming months, social distancing will mean that businesses will have to rely on alternate means to maintain working standards. Companies that will embrace the changing environment, will excel, and continue to do so post COVID-19.

Understandably, workers across all industries feel threatened by technology that can enhance business processes. Instead, they should rather view this drastic change as an opportunity to upskill; attain a more sustainable employment status with a higher salary and better opportunity for growth. As industry becomes more electronically driven, it creates opportunities in ICT (Information Communication Technology), Data Analysis, Business Intelligence, UX design (User Experience), UI (User Interface) design, graphic design, etc.

However, this participation cannot come from employees alone, management should encourage and equip their employees with the right tools for them to make the shift. Employers can simply not expect their current employees to suddenly adjust - they need to be properly trained to be able to adapt and fully buy in to drastic changes in their working environment. Employers must embrace the process of change management in order to support their employees to work to their full potential.

Safe Working Practice has developed i-Manage Safety in response to the growing demand for a comprehensive health and safety management system. We provide our clients with an electronic safety management tool to transform their Health and Safety systems, as well as the proper training to upskill their employees to adapt to the growing requirements for Health and Safety and Food Safety. The system is accessible from anywhere in the world and allows our clients to effortlessly monitor and manage their legal compliance by means of a dashboard and customised management information. Our team understands the importance of onboarding in the success of any management system, and we offer tested solutions to ensure that there is full buy-in from all parties.

How will safety management be performed in the future and more pertinent in the midst of the COVID-19 Pandemic?

The only workable solution is to invest in an Electronic Safety Management System. How will this help your company?

  • Access you ESMS electronically
  • Revise you risk assessments to include COVID-19
  • Create a COVID-19 policy for your organisation
  • Create a COVID-19 induction and link it to all your personnel to ensure proven communication
  • Review all work procedures in line with COVID-19 guidelines
  • Compulsory health checks in electronic format for employees, contractors and visitors. Urgent attention can be escalated to      management to act immediately.
  • Revise PPE requirements and link the associated personnel
  • Create emergency procedures in case of an outbreak , etc
  • Create procedures related to your contractors and suppliers
  • Create electronic audits to monitor your work spaces
  • Monitor your Incident reporting electronically to ensure legal compliance

We specialise in personalised Health and Safety Solutions for our clients.

When the lockdown is lifted, all your branches nationally will immediately be able to act accordingly, and you can generate a report that confirms the implementation thereof, all in real time.   

For more information, visit www.imanagesafety.co.za or contact us at info@safepractice.co.za to assist you with an electronic solution for your Health and Safety system. All our staff, including admin personnel, are on standby via telephone, skype and e-mails. 

For any further information on the COVID-19 Pandemic, visit our dedicated COVID-19 Page.

Share by: